How To: Upload a Vendor File

Uploading a vendor file into VendorProof is one of two ways of adding/updating a vendor's information in your VendorProof system. Read this article to learn how to update your vendor data manually.

Updating vendors via uploading a vendor file is the ideal method for updating large batches of vendor data:

1. Log into VendorProof
2. Click on the "Import" tab
3. Scroll to the bottom of the page and click on the file named "VendorProof Sample File Import (CSV)" to download the upload template

4. Populate data on the upload file. Read this article to learn how to build your vendor file
5. Click on the "Upload file" button in the "Submit Files" section
6. Select the data import mode (Note: Use Add/Update mode ONLY)
7. Click the "Choose File" button and select the file you wish to upload
8. Click the "Upload File" button to import your data into your VendorProof system
9. After you have submitted your file, the file will appear in the "Incoming Files" section until the system has processed the File.

10. Once your file has successfully processed, it will appear in the "Processed Files and Results" section. You can download a copy of your file by clicking on the file name.
11. You can also view a summary of the file (i.e. any skipped lines, number of results submitted, etc) by clicking on the "View Summary" button.
12. If there are errors causing the file to fail, the file will appear in the "Error Files and Results" section. Just like in step 11, you can download a copy of your file by clicking on the file name as well as view a summary of the file (i.e. any reason for file failure) by clicking on the "View Summary" button.